Scan
Scan the QR code on the asset to open its record on a phone — no app to install.
QR asset management for Australian workshops
Workshop asset management software without the paper trail.
Track machinery, vehicles and equipment with QR labels, digital pre-starts, fault reporting and a complete asset history — from one Windows PC and the phones your crew already use.
From $99.99/monthNo per-user pricingNo per-asset pricing2 desktop activations
$99.99AUD per month — full workshop system
2Device activations included per subscription
<60 secTypical time to scan and complete a pre-start
100%Of your data stored on your own hardware
Sunshine Coast & surrounds
Free in-person setup, included with your subscription.
If you're in or around the Sunshine Coast, we'll come to you and set the whole thing up — install AssetForge on your office computer, get your assets and staff logins in, print your first QR labels and walk your crew through it on their own phones. No charge for subscribers.
Email us to ask about it or to book a date. Outside the area? We can't come to you, but we'll talk you through setup over a call and answer questions as you go.
Scan. Inspect. Track.
The whole workflow in three steps.
Simple enough that staff actually use it, every shift — on their own phones.
Inspect
Complete checks, report faults with a photo, and open manuals and asset information on the spot.
Track
Managers keep the maintenance, fault and inspection history together in the desktop workspace.
01Runs on a Windows PCThe office computer hosts the app and stores the data.
02Staff use their phonesOpen AssetForge in a browser to scan, check and report.
03On site or remoteWorkshop Wi-Fi on site, or a secure remote link from anywhere.
04Data stays localRecords, photos and reports stay on your own hardware.
Lean manufacturing
AssetForge supports the 5S routine.
The core workflows line up naturally with the five steps: know what equipment you have, give it a place and identity, inspect it consistently, standardise the process and keep the record going.
Sort
The asset register makes owned, redundant and out-of-service equipment easy to identify.
Set in Order
Every asset gets a fixed identity and QR label, so its details and history are one scan away.
Shine
Pre-start and cleaning checklists keep equipment inspected, maintained and in good order.
Standardize
Preset digital checklists give every shift the same process instead of relying on memory.
Sustain
Dashboards, logs and maintenance reminders keep the routine visible and leave a record that proves it.
The product
Simple on the floor. Useful at the desk.
AssetForge follows the work from the floor to the office: find the machine, capture the check, record the issue and keep the history useful afterwards.
01 · Set in Order
Scan the QR code and go straight to the right machine.
The Scan screen opens the phone camera and takes staff directly to the matching asset. If a label is damaged, the asset ID can still be entered manually.
- QR labels give each asset a fixed identity
- Search and filter the asset register by status
- Asset history, manuals and actions live together
02 · Shine + Standardize
Checks and faults become part of the asset record.
Staff tap through the same checklist each time, then faults can be raised with a description, severity and photo. Completed work stays attached to the asset instead of disappearing into paper or chat.
- Pass, fail or skip each checklist item
- Log engine or usage hours during checks
- Review fixes and keep the fault trail
03 · Sustain
A searchable history instead of scattered records.
The dashboard shows what needs attention now, while logs preserve what happened before. Open an entry to see the full detail behind a checklist, fault or maintenance action.
- Live asset status and recent activity
- Searchable, filterable logs across the fleet
- Clear detail for audits and follow-up work
New in AssetForge
Know where everything is — and who has it.
The latest release adds clock in/out with GPS, secure access from anywhere, maintenance scheduling straight into your calendar, and live maps on AssetForge Advanced.
Clock in / clock out
Staff tap once to take or return an asset. It's recorded against their login with the phone's location — no names to type.
Secure access from anywhere
A private https link lets your team use AssetForge on mobile data, at job sites or at home. No VPN, no router settings. Included in both plans.
Maintenance in your calendar
Send a service to Google, Outlook or Apple Calendar, block out the time and assign the person doing it.
Live asset map Advanced
Every asset as a colour-coded pin — operational, maintenance due or out of service — with who has it and when it moved.
Reports that tell the story
Hours graphs, workshop summaries and an organised accountability trail — export to PDF, Excel, CSV or HTML.
Your brand on everything Advanced
Company name, logo and colours on the app, reports, QR labels, Do Not Operate tags and posters.
Reports, labels & documents
The record is useful after the job is done.
Turn the history already stored in AssetForge into professional reports, printable QR labels and asset-specific documents without rebuilding the information somewhere else.
ReportsCharts, tables and complete asset history
QR labelsPrintable labels and safety tags
ManualsDocuments kept with the right asset
On a phone
No separate app for the floor.
Staff open AssetForge in their phone browser on the workshop Wi-Fi. The interface stays focused on the jobs they actually need to do: scan, view history, complete checks and report issues.
Scan or pick a machineGet to the correct asset without navigating desktop admin screens.
See the full historyRecent checks, faults and logs are available from the floor.
Access controlled by roleEmployees only see the sections they are permitted to use.
Local-first by design
Your workshop data stays on your hardware.
One office computerHosts AssetForge and stores the workshop records.
On-site & remote accessPhones connect over the workshop Wi-Fi — or from anywhere through a secure remote link.
Automatic backupsSave data and photos to a folder you choose, with restore support.
Controlled accessCreate employee logins and choose which sections each person can use.
Workshop workflows
Asset management built around the jobs your team already does.
Explore the AssetForge workflows in more detail, from QR identification and digital pre-starts to maintenance records and practical forklift checks.
Workshop asset management
Bring machinery, tools, vehicles, status, documents and history into one practical system.
Explore workshop asset management →Digital pre-start checklists
Replace paper checks with phone-based submissions kept against the correct asset.
Explore digital pre-starts →QR asset tracking
Scan a physical label to open the asset record, checks, faults and history.
Explore QR asset tracking →Pricing
Two plans. Every core feature in both.
AssetForge covers the whole day-to-day workshop system. AssetForge Advanced adds maps, deeper history and your own branding for fleets, hire gear and multi-site teams. No per-user or per-asset pricing on either.
AssetForgeMost workshops
$99.99AUD / month
Everything a workshop runs on, day to day.
- Unlimited assets and unlimited staff logins
- QR labels, scanning and the full phone workflow
- Pre-start checklists, fault reports and Do Not Operate tags
- Maintenance records, hours tracking and calendar scheduling
- Clock in / clock out with last-known location
- Secure remote access — use it anywhere, no VPN
- Reports, manuals, backups, import and export
- Staff permissions, notifications and themes
AssetForge AdvancedFleets & multi-site
$129.99AUD / month
Everything in AssetForge, plus full visibility of where things are and who has them.
- Live asset map with colour-coded status pins
- Map view on every asset, with directions
- Advanced location and custody history
- Advanced reports: activity by person, positions
- Your company branding on the app, reports and labels
- Full operational dashboard: who's connected, live activity
- Scheduled reports & advanced notification rules (coming soon)
Compare every feature · Which plan suits your industry? · Still not convinced? See how we compare on cost →
FAQ
Quick answers before you set it up.
Want the long version? The full FAQ page covers setup, licensing, mobile access, backups, reports and more.
Open full FAQWhat is AssetForge?
AssetForge is a local Windows app for tracking equipment such as forklifts, vehicles, tools and machinery. The office computer hosts the app; staff connect from phones on site or remotely.
Do staff need to install a mobile app?
No. Staff open AssetForge in their phone browser on the workshop Wi-Fi. The phone interface is laid out for scanning, checks, faults and history.
Does our data go to the cloud?
AssetForge is local-first. Records, photos and reports are stored on your own hardware, with backups saved to a folder you choose.
How do licence keys work?
You buy a subscription, receive a licence key, install AssetForge on your office computer and paste the key into the activation screen. Updates are included while the subscription is active.
Can we control what employees can access?
Yes. Add a login for each employee and choose which sections that person can see and use. Their actions are recorded under their name.
Ready when the workshop is