Cost comparison
What asset software actually costs once everyone needs access.
Most asset and maintenance platforms charge per user, per asset, or both. That looks cheap on a pricing page and gets expensive the moment your whole crew needs a login and every tool gets a tag. AssetForge is a flat monthly price: $99.99 for AssetForge, $129.99 for AssetForge Advanced — every staff member, every asset, included.
How the market prices it
Three pricing models, and what they mean for you.
We're not naming competitors — the point is the model, not the brand. These are the common structures and the ranges you'll typically see advertised in this category.
You pay for every login. Teams end up sharing one account or leaving casuals off the system entirely — which is exactly where the record keeping falls apart.
You pay for every item you track. Tagging the small stuff — grinders, harnesses, test gear — starts to feel like a cost decision instead of an obvious one.
Bundled seats and assets with feature tiers above them, and frequently an onboarding or implementation fee before you've recorded a single check.
Unlimited staff logins and unlimited assets on both plans. The price is the same in month one as it is when you've doubled your crew and tagged the whole workshop.
The shape of it
What happens to the bill as you grow.
Using the mid-range rates above — $25 per user and $2.50 per asset each month. Your quotes will differ; the shape won't.
Same business, one year. The flat plan finishes the year around $1,200; the per-asset model passes that inside the first eight weeks.
Worked examples
The same three businesses, three ways.
Monthly figures, using the same mid-range rates. Your quotes will differ — the shape of the curve won't.
| Business | Per user | Per asset | AssetForge |
|---|---|---|---|
| Small workshop — 6 staff, 80 assets | $150/mo | $200/mo | $99.99/mo |
| Growing business — 15 staff, 250 assets | $375/mo | $625/mo | $99.99/mo |
| Multi-site — 30 staff, 600 assets | $750/mo | $1,500/mo | $129.99/mo |
Over a year, the growing business above is looking at roughly $4,500–$7,500 against $1,200 on AssetForge.
Why it matters
Flat pricing changes what your team actually does.
Per-seat and per-asset pricing quietly pushes you toward worse record keeping. Here's what changes when the meter stops running.
Apprentices, casuals, weekend staff, the new fitter who started Monday. Checks and clock in/out are recorded against the person who did them — not a shared "workshop" account that proves nothing in an audit.
There's no per-device cost and nothing to install from an app store. Any phone with a browser works, on the workshop Wi-Fi or through the secure remote link, so you're not buying tablets to keep licence counts down.
When each tag is free, the grinder, the harness and the test set get records too. That's usually where the losses and the compliance gaps are hiding.
Put six extra people on for a busy month and take them off again. No seat maths, no mid-month licence changes, no surprise invoice.
Give a visiting auditor or a subbie a limited login for the week instead of emailing them a PDF export and hoping it's current.
Doubling your fleet doesn't double your software cost. The only thing that changes your price is choosing to move up to Advanced.
Before you sign anything
Questions worth asking any vendor.
Including us. The answers tell you what the real cost is over three years.
Ask for the price at your current headcount and at double it. AssetForge: same price.
Implementation fees are common in this category. AssetForge: none — install it and activate your key.
AssetForge stores records on your own computer, with backups to a folder you choose and export to PDF, Excel, CSV, HTML or JSON.
Cancel before your next billing date. The app stops, your files and backups stay on your hardware.
Same price at 5 staff or 50.
Pick a plan and activate it today — or compare what's in each first.